Resources for projects

Short Breaks Logos

All projects receiving a grant from the Short Breaks Fund should use a Short Break Fund logo. Please download and read the Guidance on Acknowledging Funding and see the various logos to use here.  If you have any difficulty please don't hesitate to contact us.

We would be very grateful to receive copies of any publicity material generated by your project.

Please contact Alison Stevenson, Short Breaks Fund Manager on:

Evaluation Support Scotland

This is the powerpoint from the recent Learning Exchange events on how to evaluate your short breaks project. Many thanks to Evaluation Support Scotland for allowing us to publish this on our website. Click on the link below to download.

Care to Share

The Evaluation Report of Round 1 funded projects is a rich source of evaluation information.  You can download the report from our Learning XChange site.

Evaluation Support Scotland have also supplied us with their resources on setting and measuring, analysing and reporting on outcomes. If you use their work please can you credit them.

Outcomes resources (password required)

Short Break Stories

The Short Break Stories website is where all projects funded by the Short Breaks Fund submit their evaluation reports.

The Short Break Stories website is a collection of good practice and ideas created by projects that are funded through the Short Breaks Fund. All records are the evaluation reports written by the projects themselves with their experiences (good and bad) there for people to see and learn from. It is hoped that the increase in transparency will lead to an improvement in the quality and amount of services offered to carers and those they care for.

Unit Costs

Shared Care Scotland is developing a tool that will reduce the number of calculations required to work out the unit cost of your service.

This tool is under development and can be downloaded by clicking on the link below.

Please be aware that this is a 'beta' version of the tool and so is still in testing. If you use it and find a problem that we have not forseen then please let Christi know on

Download the Unit Cost Excel file here

Alternative Sources of Funding

We have put together a list of potential sources of funding for short break/carer support services.  We have not checked the eligibility criteria, timescales, etc. but we hope the links will at least provide a starting point for your own investigations.  Depending on the location of your project and the beneficiaries, there may also be local trust funding available.  Your local CVS centre may be able to help you with this.  To find your nearest CVS click here.

The Scottish Council for Voluntary Organisations (SCVO) has prepared a short guide to different funding streams.  Click here to view their guide.

Funding Scotland
Funding Scotland is a new organisation which aims to make applying for funding in Scotland quicker and easier.  They do this by providing an online platform for organisations seeking funding and organisations offering funding to work more efficiently.

Operating as a social enterprise, all income generated by Funding Scotland is reinvested into the operation and the continuous improvement of their services.  This is a new organisation and full services are due to launch in April 2011.

Foundation Scotland

Foundation Scotland provides a number of grant  programmes, which can be categorised as express grants, community benefit funds or large grants.  Each funding stream has its own specific criteria which is determined by the donor.

Our website contains a full list of grants available or alternatively contact our grants team on 0141 341 4960 or email.

Social Enterprises may be eligible to apply through Resilient Scotland's investment packages.

Big Lottery Funder Finder
Information about the different Big Lottery awards.  Also link here to find useful information and tools to help calculate project overheads and how to approach full cost recovery.


A new grants programme, funded jointly by the Scottish Government and the Big Lottery Fund Scotland, which aims to give children the best start in life.

The Communities and Families Fund will support local projects that will meet at least one of the following outcomes:

  • Improve the quality of life of children (pre-birth to 8) through greater access to early learning, play and child and maternal health support
  • Enable communities to shape and deliver support for families

There are no deadlines and applications, for grants of up to £10,000, can be submitted at any time.  Examples of the types of projects we would like to support include:

  • Parenting support and development projects
  • Community play projects 
  • Projects that support better nutrition for young children
  • Community-based family support and childcare projects

Contact at or call them on 0300 123 7110

Children in Need
"Our grants are open to organisations working with disadvantaged children and young people who are 18 years old and under. Your organisation and project must be based in the UK and you need to be a registered charity or other not-for-profit organisation. There are four general grant deadlines each year: 15 January, 15 April, 15 July, 15 October."

Within our general grants programme, you can apply for: 

  •     Small Grants of £10,000 or less per year for up to three years
  •     Main Grants over £10,000 per year for up to three years

The Macrobert Trust
"The Trustees reconsider their policy and practice of grant giving every five years. The beneficial area is United Kingdom-wide, but preference is given to organisations in Scotland. Grants are normally made only to a recognised Scottish Charity or a recognised charity outside Scotland."

Currently, the major categories under which the Trustees consider support are:

  •     Science and Technology
  •     Youth
  •     Services and Sea
  •     Ex-Servicemen’s & Ex-Servicewomen’s Hospitals and Homes
  •     Education
  •     Disability
  •     Community Welfare 

Lloyds TSB Foundation for Scotland
"Our aim is to support and work in partnership with charities operating in Scotland which are clearly focused on improving the quality of life for people who are disadvantaged or at risk of becoming disadvantaged. Having suspended our grantmaking in October 2009, we are delighted to be able to open our doors for funding applications."

Comic Relief Grants
"This programme aims to empower local people enabling them to create lasting change in their communities. Projects should be run by people directly affected by the issues they are dealing with and priority will be given to small, locally based groups or organisations in areas of disadvantage that have a clear understanding of the needs of their community. This can also include “Communities of Interest” which cover a wider geographical area."

Esmee Fairbairn Foundation
"Our Main Fund distributes most of our funding. It is responsive to requests for support across the broad range of our interests, which are: the arts, education and learning, the environment and enabling disadvantaged people to participate fully in society."

We will prioritise work that:  

  •    Addresses a significant gap in provision
  •    Develops or strengthens good practice
  •    Challenges convention or takes a risk in order to address a difficult issue
  •    Tests out new ideas or practices
  •    Takes an enterprising approach to achieving its aims
  •    Sets out to influence policy or change behaviour more widely.

Gannochy Trust
"The Trust only operates in Scotland and has a preference for appeals within Perth & Kinross."
The Gannochy Trust will achieve its Grant-Making Mission through its 4 Overarching Themes. The Themes are: 

  •     Inspiring Young People.
  •     Improving the Quality of Life of the Disadvantaged and Vulnerable.
  •     Supporting and Developing Community Amenities.
  •     Care for the Natural and Man-Made Environment.

Inspiring Scotland Early Years Early Action Fund
(New grant scheme open for applications in May 2011)

"Funding will support the broad ambitions of the Scottish Government’s Early Years Framework. We will fund a range of activities that particularly focus on parenting, play, childcare (that builds on additional benefits to the child over and above day-to-day childcare such as wraparound care or care services for vulnerable children) child or maternal health, as well as projects that will build the capacity of parents, families and communities to improve the outcomes for their children."

The Family Fund 
"The Family Fund helps families with severely disabled or seriously ill children and young people aged 17 and under to have choices and the opportunity to enjoy ordinary life. We give grants for things that make life easier and more enjoyable for the disabled child, young person and their family, such as washing machines, driving lessons, computers and holidays."


Skills Development Scotland  - Funding for the training and development of employees

Voluntary Action Fund  - Funding to support the development of volunteering and volunteer development 

Top tips for Funding Applications 

More organisations are applying for grants than ever before and so you are likely to be competing against many other worthy causes.  Here are some tips to give your application the best chance of success...

  1. Invest time researching potential funding organisations, their aims and key target groups.  Read their grant-making criteria thoroughly before starting the application process.  Contact the organisation if you are uncertain.
  2.  Make sure you can clearly link your proposals to their grant criteria. When writing your application take care to ensure you address each criteria specifically.
  3.  Wherever possible provide original evidence that your proposal will meet an identified need.  Try and use locally produced evidence rather than rely solely on national trends and statistics.
  4.  Explain simply & clearly what you want to achieve and how, and be realistic.  State your outcomes (the difference your project will make) and outputs (the actions you will take to achieve your outcomes.)  Explain how you will measure success.
  5.  Where appropriate, show how your outcomes connect to the delivery of national or local strategies. This is very important if you are applying for government money.  
  6. Make sure you allow yourself enough time to complete your application.  Try and get some ideas down quickly and be prepared to produce at least 3-4 drafts.  Test out on colleagues too. Take advantage of any surgeries or pre application support that may be available from the grant making organisation
  7.  Avoid the use of jargon or acronyms.  Short, simple sentences are best.  Quality not quantity is the order of the day.  Only provide the supplementary information that is asked for.
  8.  Check your budget carefully and make sure you can justify all your costs.  Understand how each figure was arrived at.  Ask for some help if necessary. You are likely to be asked questions about your budget at the assessment stage.
  9. You are likely to be up against many other applications that 'tick all the right boxes' . Make your application stand out by emphasising what you consider to be the 'special' features of your proposal - being user led, attempting something new, working in partnership, building on success, that sort of thing.
  10.  If you are unsuccessful ask for feedback.  This will help you next time...and there will be a next time because to stand the best chance of getting your project funded you will have to assume a success rate of 20% or less!




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A collection of stories and reports from people and projects funded by the Short Breaks Fund

Funding breaks for people with care needs and their carers

Funding breaks for disabled children, young people and their families

Making good practice common practice


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